Missed calls pile up
Techs are on jobs, the office is slammed, and the phone keeps ringing. Calls that go to voicemail rarely call back.
For HVAC companies running Google, Meta & Local Service Ads
Turn paid leads into more booked appointments.
We set up a system that answers every new form lead and missed call in under 60 seconds, asks the right questions, and books the job on your calendar. Nights, weekends and peak season included.
- Works with the leads you already pay for
- Form leads + missed calls
- Books into your calendar or CRM
The problem
Your ads are working. Your follow-up isn't keeping up.
Homeowners with a broken AC or furnace don't wait around. They call the next company on the list. Every slow reply is a lead you paid for, handed to a competitor.
After hours = no one home
Plenty of leads come in at night and on weekends. By the time someone replies in the morning, the homeowner has already booked elsewhere.
Lead costs keep climbing
Clicks and Local Service Ads leads cost more every season. When each lead costs that much, every one you don't book hurts.
How it works
From new lead to booked appointment, automatically
We plug into the lead sources and tools you already use. Your team just shows up to the jobs.
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1
A lead comes in
A form fill from Google, Meta or your website, a Local Service Ads lead, or a missed call.
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2
Instant response
The lead gets a friendly text reply in under 60 seconds, often under 30, any time of day.
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3
Quick qualifying
A few simple questions: what's going on, the address or area, and how urgent it is.
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4
Booked, reminded, logged
The job lands on your calendar or CRM (or goes to the right person), reminders go out, and every lead is logged.
What you get
A speed-to-lead system built for HVAC
Not another app for your team to learn. A done-for-you follow-up system that works in the background and fills your schedule.
Book a Call-
Response in under 60 seconds
Every new form lead and missed call gets an immediate reply, often in under 30 seconds.
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Simple qualifying questions
Find out what the customer needs and how urgent it is before anyone picks up the phone.
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Booked straight into your calendar or CRM
Appointments go right where your team already looks, or get routed to the right person.
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Confirmations and reminders
Customers get a confirmation and reminders, so fewer no-shows and wasted truck rolls.
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Everything logged
See every lead, every response and every booking, so you know exactly what was recovered.
Expected results
What faster follow-up typically means for an HVAC shop
< 2 min
Response time
Drops from hours to under 2 minutes, usually under 60 seconds.
15–40%+
Lead-to-appointment lift
Conversion from lead to booked appointment often improves in this range.
$3k–$10k+
Recovered revenue / month
Commonly cited for mid-size shops that were previously losing leads.
Results vary by shop; ranges based on industry data, not a guarantee.
One recovered job can cover the month.
A single recovered system replacement or larger service job frequently covers the monthly retainer. Everything after that is booked work you were already paying to generate.
Book a call
See how many leads you could be booking
A short, no-pressure call. We'll look at where your leads come from, how fast they're being answered today, and what a speed-to-lead setup would look like for your shop.
- Review your current lead flow and response times
- Spot where paid leads are slipping through
- Walk through how it would work with your calendar or CRM
Pick a time
Opens our scheduling page in a new tab.
Request a call time
Send a quick note with your details and we'll reach out to set up a time that works for you.
Request a CallSend an inquiry
Tell us about your shop
Questions, a quick quote request, or want to book a call? Send us a note and we'll get back to you.
- For HVAC companies running Google, Meta or Local Service Ads
- No obligation, no pressure
- Your info is only used to respond to you
Thanks, we got your message!
We'll get back to you shortly at the email or phone number you provided.
FAQ
Common questions
Does this work with the calendar or CRM we already use?
That's the goal. The system is set up around the tools you already have, so bookings land where your team already looks. If something can't connect directly, leads can be routed to the right person instead. We'll go over your setup on a call.
Which leads does it cover?
New form leads (from Google Ads, Meta ads, your website and similar sources), Google Local Service Ads leads, and missed calls. We'll confirm exactly which of your lead sources can be connected during setup.
What happens after hours and on weekends?
The system responds 24/7, so a lead that comes in at 10 PM on a Saturday still gets a fast reply, a few qualifying questions, and a path to a booked appointment.
Will my customers feel like they're talking to a robot?
Messages are written to sound like your office: short, friendly and to the point. They're tailored to your business, and every conversation is logged so your team can see what was said.
Do I have to change how my team works?
Not much. The system handles the first response, the qualifying questions and the reminders. Your team keeps doing what they already do: running calls and doing the work.
How do I know it's working?
Everything is logged: each lead, how fast it was answered, and whether it booked. You can see exactly what was recovered.